Introduction
This highly interactive Contractor Safety Management training seminar will equip you with the essential skills to effectively appoint and manage contractors, ensuring their health and safety performance meets the highest standards.
Outsourcing work without proper validation poses significant risks, making it crucial to have robust checks and balances in place. Effective management of contractors involves thorough information sharing, assessment, and monitoring to prevent costly negative impacts on your business. It's vital that a contractor's actual performance aligns with their stated intentions, as discrepancies can jeopardize your organization's reputation. This seminar will enhance your ability to critically evaluate contractors throughout a project, ensuring optimal performance with minimal risk.
Course Highlights
- Key Components of an Effective Contractor Management System
- Importance of Communication, Cooperation, and Coordination
- Strategies to Positively Influence Contractor Performance
- Methods for Conducting Meaningful and Effective Performance Monitoring
- Visible Business Benefits
Objectives
- Planning and Selecting Contractors — practical arrangements and methods for contractor selection
- Establishing Project Interface Agreements — necessary documentation and an HSE Project Plan
- Managing Contractor Compliance — day-to-day adherence to the HSE Project Plan
- Monitoring Performance — tracking and evaluating contractor performance
- Reviewing and Learning — assessing contractor management and identifying improvements
Training Methodology
Delegates will engage in active learning through dynamic presentation tools and interactive techniques delivered in an enthusiastic and engaging manner. They will participate in practical team exercises, relevant case studies, and open discussion forums tailored to their organization's operational activities.
Organizational Impact
- Staff being equipped to assess and validate contractors
- Enhanced control and performance of contractors
- Greater value for money from outsourced work
- Professional development of staff
- Reduction in incidents and losses
- Strengthened reputation as a leader in health and safety
Personal Impact
- Understanding the key components of a contractor validation system
- Gaining skills and increasing confidence in vetting contractors
- Learning how to implement a contractor management system
- Understanding and evaluating the core elements of a successful contractor management system
- Enhancing knowledge in assessing contractor health and safety performance
- Recognizing the benefits of successfully controlling contractors
Who Should Attend?
- Line Managers, Supervisors, and Team Leaders
- Project Managers
- Procurement and Supply Chain Managers
- Engineers and Maintenance Personnel
- HSE Managers and Auditors
- Employee Representatives
- All Personnel involved in selecting or vetting contractors
Course Outline
Project Planning & Selecting Contractors
- 01Why use Contractors?
- 02Tender Invitation and Contractor Evaluation Process
- 03Hazard Identification and Risk Assessment of Project and/or Work Tasks
- 04Establishing Key Client / Contractor Contractual Elements
- 05Client Pre-Project Start HSE Meeting
Client / Contractor Interface - HSE Project Plan
- 01Defining, Agreeing and Documenting Client / Contractor Responsibilities
- 02Establishing Client / Contractor HSE Project Plan
- 03Establishing Scope of Client / Contractor Shared Activities
- 04Producing an HSE Client / Contractor Interface Matrix
- 05Produce Active Performance Monitoring and Audit Checklists
Managing Contractor Safety on Site
- 01Contractor Site Awareness, Training and Competence Arrangements
- 02Contractor's Incident Reporting and Investigation Procedures
- 03Client / Contractor Emergency Preparedness Arrangements
- 04Carrying-out HSE Site Inspections of Contractor Activities – Random and Planned
- 05Joint Client / Contractor HSE and Project Meetings
Monitoring Contractor Performance
- 01Assessing Level of Supervision Needed to Oversee Contractor
- 02Appraisal of Project and/or Work Tasks - Are They Being Carried Out as Planned?
- 03Conducting Audit of Contractor's Compliance – As Set Out In HSE Project Plan?
- 04Measuring and Recording of Contractor's Overall Safety Performance
- 05Checking If There are any Changes In Personnel?
Contractor Review and Lessons Learned
- 01Review Project Performance and/or Work Tasks Carried out by Contractor
- 02How Effective was the Project and/or Work Task Planning?
- 03How Well Did the Contractor Perform?
- 04How Did the Job Go Generally?
- 05Record The Lessons Learned and Develop Appropriate Improvements
- 06Key Point Summary of Course Topics
Certificate
A SHIFT Institute Certificate will be awarded to delegates upon successful completion of this training course.
Ready to enroll?
Get in touch with our team to secure your place in the next Contractor Safety Management session.
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